Concept of office automation. The concept of Office automation 2019-01-10

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Office Automation Systems

concept of office automation

However, this is not the case. In addition,functions that once required coordinating the expertise ofoutside specialists in typesetting, printing, or electronicrecording can now be integrated into the everyday work of anorganization, saving both time and money. Electronic Communication Electronic communication systems include e-mail , voice mail, facsimile fax , and desktop videoconferencing. It digitizes incoming voice messages andstores them on disk. The components of a home automation system can be broken down into several categories. For example, a home automation system might use an infrared motion sensor to determine when you enter a room and automatically send the equivalent of a button press to turn on the room lights or to trigger a whole sequence of events, but it is something that happens automatically, without any conscious choice on the part of the user.

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A Brief History of Automation

concept of office automation

The most well-known office automation tools are suites, which are software packages that include tools for presentations, data processing, data management, and calculation. Office automation was a popular term in the 1970s and 1980s as the desktop computer exploded onto the scene. Reduce the costs of office communication both in terms of time spent by executives and cost of communication links. This enables you to try out office automation temporarily in a real-world environment. It allows a few employees to perform the tasks of many, such as when one machine automatically chooses, packs and labels products for shipping. They are neither linked with other devices nor can they be shared remotely. Some controllers may have an integral user interface like the keyboard on a computer , or there may be remotely located user interfaces with varying degrees of built-in intelligence such as wall-mounted or hand-held keypads or touch panels.

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Office automation concept. 3d illustration of 'office automation' title on business document.

concept of office automation

Of course, office automation systems, like any other information system, must be subject to proper controls. Multimedia systems are technologies that integrate two or more types of media such as text, graphic, sound, voice, full-motion video, or animation into a computer-based application. Multimedia is used for electronic books and newspapers, video conferencing, imaging, presentations, and web sites. In the retail setting, automation also increases choice. Desktop publishing software is used on a microcomputer with a mouse, scanner, and printer to create professional-looking publications.

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What is Office Automation?

concept of office automation

Text processing systems may be assisted by the dictation sys­tems. Office automation can save time, money, and complications. Office automation refers to the varied computer machinery and software used to digitally create, collect, store, manipulate, and relay office information needed for accomplishing basic task. There are also space saving benefits. Automation replaces the heavier calculation and data work and replaces it with data entry. Computerizedsystems that automate these office functions candramatically increase productivity and improvecommunication within an organization.


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Office Automation

concept of office automation

With the sharp fall in prices of these devices, the use of desktop publishing systems in offices is bound to increase. For example, customers may make queries regard­ing the status of execution of their orders using the voice mail serv­ice connected to the production information system of the business enterprise. Its simplest level can consist of activating options in software you already own, which costs nothing. The voice mail transmits messages as digitised voice. Another is office automation, which has its own benefits and problems. Such automation reduces key­ing effort and minimises the chances of errors in the document.


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Components of an Automation System

concept of office automation

With the increasing proportion of knowledge workers in business enterprises, there is increasing concern for improving the work en­vironment. During the Second World War there was a great deal of focus placed on advancements in industrial automation — particularly in the production of tanks, warships, fighter airplanes. If the automated system does not function -- when power is interrupted, for example -- you might not be able to use manual methods to continue business. The quickness with which you can access information, send an email, or even have a meeting saves time during the day, and creates quick communication. Another function of office automation is presentation of data either on screen for visual inspection or in the form of printouts or in any other form required by the users. A microcomputer, a modem, software that allows the sending and receiving of work, and an ordinary telephone line are the tools that make this possible. Controllers include any intelligent device capable of sending commands that are understood by the controlled devices.

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The concept of Office automation

concept of office automation

These messages may be in the form of documents or spoken words or expressed in other forms such as pictures, still or video images, etc. This can been seen as a crucial step towards the automated processes we rely on in our factories today. Since these equipments are not to be shared automatically, they are underutilised for most part of the working hours and overcrowded during the peak hours. The goal became factories automated to such an extent that the manufacturing floor would be void of humans and robots would manage the entire process. Thisdigital form can be manipulated, stored, printed, orsent via a modem to another computer.

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Advantages & Disadvantages of Office Automation

concept of office automation

We are sensitive to our Clients requirements without compromising on values like Integrity and trust. The form and capabilities vary widely. Disadvantages Office automation can be expensive when you first invest in software and equipment. The travelling executive would require access to the order document to establish that the customer had given no special instructions for delivery of goods. This might sound like the simplest part of the system, but it can actually get quite complex.


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Importance of Office Automation System for Business Enterprises

concept of office automation

The signals sent by sensors are converted into data that can be displayed to the user or used by a controller program to make informed decisions based on certain conditions. All of these actions can either be done individually or for an entire group. Additionally, automatic reminders about crucial dates and appointments can be programmed. Thisreceiving fax recreates the image on paper. Telecommuting can also take advantage of the skills of homebound people with physical limitations. Multiple cop­ies may also be required for documenting various plans such as budgets, policies, rules, procedures, etc.

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